POSITION TITLE: Building Secretary

REPORTS TO: Building Principal

GOAL: Under the direction of the principal, the Building Secretary provides secretarial office support service to school administration and staff, relieving the principal of administrative detail and performing technical duties, to assist in coordinating a broad range of functions throughout the school. Facilitates a continual flow of contacts with students, teachers, administrators, parents, and the general public. Assists in establishing the proper atmosphere for the school and District, and performs other related tasks as required.

EXAMPLES OF DUTIES:

1. Serves as a confidential secretary to the principal, assistant principal, and guidance counselor.

2. Performs and organizes a wide variety of secretarial and clerical duties for administrative personnel, teachers, and support staff in an efficient manner.

3. Acts as a liaison for school administration, staff, students, parents, other District schools, District office personnel, and the community.

4. Communicates with the public, employing discretion and exercising sound judgment.

5. Communicates and explains rules and regulations to staff, students, general community and maintains ready communication with other agencies.

6. Independently composes a variety of materials, such as letters memorandums, bulletins, requisitions, claims, reports, and statistical data from rough drafts, or oral instructions.

7. Maintains daily student, teacher, and staff attendance.

8. Balances and maintains student revolving checking and savings accounts.

a. Pays invoices

b. Prepares deposits

9. Processes new student enrollments.

10. Is a member of the Crisis Management Team.

11. Orients and directs substitute teachers.

12. Prepares requisitions of materials and work orders for building supplies, and school equipment.

13. Maintains and coordinates multiple calendars to include: school administrator (s), school facility events, site, master, and school events.

14. May assist parent organization with typing, duplication and distribution of bulletins and other materials.

SKILLS AND ABILITIES:

1. Work efficiently and with a service-oriented attitude under stressful situations with constant interruption

2. Change and adapt office procedure, and details in concert with the needs and requirements of the school and District

3. Understand and apply complex policies and rules

4. Maintain cooperative-working relationships with those contacted in the course of work

5. Word processing, telecommunication, database management, and other computer software skills such as Quicken.

QUALIFICATIONS

Equivalent to a high school diploma, supplemented by or including courses in office organization or secretary skills, or any combination of training and/or experience that provide the desired knowledge and abilities. Prior service demonstrating responsible office experience, preferably in a school district.